Calendar Event Input Guidelines
Guidelines for Submitting Calendar Events for inclusion on the Red River Valley Website
(Calendar inputs are for RRVTA Members Only, and must be submitted to contact@redrivervalley.info)
Each calendar event has the following general format:
NOTE! please do not include items shown in GREEN - they are for your reference only.
Line 2: City, ST - Sub-location
Line 3: Name of Event
Line 4: Brief description of event - about 400 characters including spaces
Line 5: Call: (903) 123-1234
Line 6: Email: info@EventNameDomain.com
Line 7: Website: www.WebsiteName.com
Line 8: Flyer: www.WebsiteName.com/PageName.html OR ..../FlyerName.PDF
Examples of above:
NOTE: Please do not include bullets or dashes - they are for your reference only; the 'examples' are shown in Blue
Line 1 - Date(s)
General format: Month, dd, yyyy - 0:00 AM[PM]
examples:
- June 22, 2010
- June 22, 23, 29, 30, 2010
- August 13-16, 2010 - 5:30 PM
- February 26 thru 28, 2010 and March 4 thru 7, 2010
...and so on
Line 2 - Location
General format: City, ST - Upper and lower case text
examples:
- Sherman, TX - Kidd Key Auditorium
- Lawton, OK - Wichita Mountains Wildlife Refuge
- Duncan, OK - US Highway 81
- Lawton, OK - McMahon Auditorium
- Ft. Sill, OK - Gunner's Inn
- Paris, TX - Red River Valley Fair Grounds
- Forestburg, TX - Weinhof Winery
...and so on
Line 3 - Name of Event
General format: Upper and lower case text
examples:
- Chamber of Commerce Banquet
- Second Saturday Nature Program
- Hwy 82 & 287 Yard Sale
- Duncan Automotive Swap Meet
- Bonham Trade Days
- Children's Art Show
...and so on
Line 4 - Brief Description of event
General format: Upper-lower case text - NO Line Feeds & NO Carriage Returns, please! (except at the very end)
examples:
- Illustrations by Mary Haverfield Art of Fannin County Art Students and reception for Art instructor, Robyn Raggio
- Visitors take a trip back in time and catch a glimpse of life in the 1890s.
- Encampments are held each spring and fall.
...and so on
Line 5 - Call (telephone number)
General format: Call: (nnn) nnn-nnnn - Use parenthesis around the AreaCode - space - 3-digit exchange followed by a hyphen and 4-digits - May be followed by a contact person's name.
examples:
- Call: (903) 868-1234
- Call: (903) 465-1212 or (903) 892-5555
- Call: (903) 868-1234 (John Smith)
...and so on
Line 6 - Email Address
General format: Email: SomebodyName@DomainName.tld - Spell it out - you MAY use Upper & Lower Case in DomainName for readability - do not link - we will link and make it 'active' the word "Email" followed by a colon, followed by a space followed by the actual email address
examples:
- Email: johnsmith@SmithRentals.com
- Email: jrogers@PettingZoo.com
- Email: contact@redrivervalley.info
...and so on (note - the underscore might not appear in your text - that is ok)
Line 7 - Website URL (Address)
General format: Website: www.DomainName.tld - Spell it out - you MAY use Upper & Lower Case in DomainName for readability - do not link - do not use the "http://" part - we will link and make it 'active' (although it is not needed for a link, please DO include the "www." part - [unless it is a sub-domain]. Thanks!)
examples:
- Website: www.RedRiverValley.info
- Website: www.WhitesboroTx.com
- Website: www.CreativeArtsCenter.us
- Website: www.creativeartscenter.us
...and so on (note - the underscore might not appear in your text - that is ok)
- NOTE: The last two examples above are the same URL and will work the same; they are shown as such to illustrate the use of Upper-Lower case in a URL for better (and quicker) user readability. You may submit URLs in either format - this is just a handy suggestion.
Line 8 - Flyer
General format: Flyer: www.DomainName.tld/PageName.html
OR - Flyer: www.DomainName.tld/FlyerName.pdf
OR - Flyer:
- leave blank if you supply a PDF Flyer with your input.
Spell it out - you MAY use Upper & Lower Case in DomainName and/or PageName for readability - do not link - do not use the "http://" part - we will link and make it 'active' (although it is not needed for a link, please DO include the "www." part - [unless it is a sub-domain]. Thanks!)
examples:
- Flyer: www.RedRiverValley.info/Meeting.html
- Flyer: www.WhitesboroTx.com/Parade.html
- Flyer: www.CreativeArtsCenter.us/ArtShow.pdf
- Flyer: www.creativeartscenter.us
- Flyer:
NOTE: You may send us a PDF flyer directly if you wish - we will LINK it for you - just add the word "Flyer:" and leave blank afterward - as in LAST Example. All PDF Flyers should be less than 1 MB.
NOTE: The last two examples above are the same URL and will work the same; they are shown as such to illustrate the use of Upper-Lower case in a URL for better (and quicker) user readability. You may submit URLs in either format - this is just a handy suggestion.
NOTE: If there is NO Email, leave that entire line out. Same for Website, Flyer, etc., or any other line where there is no information. (You may have fewer than 8 lines.)
Examples of Typical Calendar Event Input:
June 7-8, 2010
Anytown, OK - City Park
Frontier Day Chili Cook-Off
Free T-Shirts for first 100 entries. Soft drinks provided
CALL: (940) 889-0101
Email: xya@anytown.org
Website: www.AnytownOKChamber.org
Flyer: www.AnytownOKChamber.org/Flyer.html
May 1, 2010
Seymour, TX
Fish Day 100K Cycle Run
Free T-Shirts for first 100 entries. 100 K, 22 miles, and 40 miles. Fun for the whole family! Luncheon at Noon.
CALL: (940) 889-2921
Email: scoc@nts-online
Website: www.SeymourTxChamber.org
May 5-8, 2010
Lawton, OK - Museum of the Great Plains
Spring Encampment
Visitors take a trip back in time and catch a glimpse of life in the 1890s. Encampments are held each spring and fall.
Website: www.museumgreatplains.org
Acceptable Formats and Creation Programs
Use most any program that will create a text or word type document
Some programs that work well are:
- Microsoft Word (any version through 2007)
- Most any Text or RTF (Rich Text Format) Editor
- As part of the BODY of an email (yes, this works fine in most cases)
- Open Office 'Text Document'
- Apple (Mac) iWork - 'Pages'
- other text processing programs - we have not found one yet that we cannot handle (this is not mean to be a challenge)
Acceptable file type extensions include (but are not necessarily limited to):
- .doc, .docx, .docm (Microsoft Word [various] Format)
- .txt (Text Format)
- .rtf (Rich Text Format)
- .wps (Microsoft Works Word Processor Document)
- .odt (Open Office Document)
- .wpd (Corel Word Perfect Document)
- Email (embedded in an email as part of the body text)
- .pages (Apple/Mac iWork Pages Document)
...and more
Please send all Calendar Events via Email to:
You may attach file(s) to the email, or place the items inline within the email.
Using this suggested input format for all your calendar events will speed up the website update process greatly and will save the Association time and money!
Thank you very much for your cooperation!
Red River Valley Tourism Association Website Team
